1. Purpose and Scope
This Privacy Policy explains how NexFotonics Co., Ltd. collects, uses, retains, protects, and deletes personal information received through this website, email inquiries, technical consultation requests, supplier communications, recruitment-related communications, and other business contacts.
NexFotonics is incorporated in the Republic of Korea and handles personal information in accordance with applicable Korean privacy principles, including transparency, purpose limitation, data minimization, retention limitation, and security safeguards.
2. Personal Information Collected
NexFotonics may collect the following information when a visitor or business contact voluntarily submits it:
- Name, company name, department, position, country, and business contact details.
- Email address, telephone number, mailing address, and preferred contact method.
- Inquiry details, product interests, project requirements, specifications, drawings, files, and messages submitted for consultation.
- Business transaction information such as quotation requests, purchase inquiry history, shipment-related information, billing contact information, and supplier communication records.
- Technical website information such as IP address, browser type, device type, access time, referring page, and cookie identifiers where applicable.
NexFotonics does not intentionally collect resident registration numbers, passport numbers, financial account passwords, sensitive health information, biometric identifiers, or other sensitive personal information through this website.
3. Method of Collection
Personal information may be collected when a user submits a contact form, sends an email, requests technical consultation, exchanges business documents, visits the website, or communicates with NexFotonics through official business channels.
4. Purposes of Processing
NexFotonics processes personal information for the following purposes:
- Responding to product inquiries, technical questions, and consultation requests.
- Reviewing application requirements for fiber optic sensors, illuminators, light guides, LED lighting, and custom optical assemblies.
- Preparing quotations, proposals, product recommendations, and commercial communications.
- Managing customer, supplier, distributor, and OEM partner relationships.
- Improving website security, performance, usability, and content relevance.
- Complying with legal, accounting, tax, export-control, sanctions-screening, and recordkeeping obligations.
- Protecting NexFotonics, its website, systems, products, legal rights, and business operations.
5. Retention and Use Period
NexFotonics retains personal information only for as long as reasonably necessary for the stated purposes, unless a longer retention period is required or permitted by law. General inquiry records may be retained for up to five years after the final communication for business continuity, dispute management, and product-support reference. Transaction, tax, and accounting records may be retained for legally required periods.
When the retention purpose is fulfilled or the legal retention period expires, the information is securely deleted, anonymized, or archived with restricted access.
6. Provision to Third Parties
NexFotonics does not sell personal information. Personal information may be provided to third parties only when necessary for legitimate business purposes, with consent where required, or as permitted by law. Such recipients may include logistics providers, payment or accounting service providers, IT hosting providers, professional advisers, certification bodies, distributors, technical partners, or public authorities where legally required.
7. Outsourcing of Processing
NexFotonics may outsource limited processing tasks such as website hosting, security monitoring, email operation, document storage, shipment support, accounting support, or business software operation. NexFotonics seeks to use service providers that apply appropriate confidentiality, access control, and security measures.
8. International Transfer
Because NexFotonics may communicate with overseas customers, suppliers, distributors, or technical partners, personal information may be transferred or accessed outside Korea when necessary for international business communications, quotation, logistics, customer support, or project review. NexFotonics applies reasonable safeguards appropriate to the nature of the information and the business purpose.
9. Rights of Data Subjects
Individuals may request access to, correction of, deletion of, suspension of processing of, or withdrawal of consent for their personal information, subject to applicable law and legitimate retention requirements. Requests may be submitted through the Contact page. NexFotonics may verify the identity and authority of the requester before processing the request.
10. Destruction of Personal Information
Electronic files are deleted using reasonable technical methods designed to prevent ordinary recovery. Printed documents, where any exist, are shredded, destroyed, or otherwise disposed of securely.
11. Security Measures
NexFotonics applies reasonable administrative, technical, and physical safeguards, including access limitation, least-privilege handling, secure hosting practices, malware and abuse prevention, record retention controls, staff confidentiality expectations, and protection against unauthorized disclosure, alteration, loss, or destruction.
12. Cookies and Analytics
This website may use strictly necessary cookies and limited technical logs for site operation, security, and performance. See the Cookie Policy for details.
13. Children
This website is intended for business, industrial, technical, and institutional users. NexFotonics does not knowingly collect personal information from children through this website.
14. Contact for Privacy Requests
Privacy inquiries may be submitted through the NexFotonics Contact page at https://nexfotonics.com/contact/. Please include sufficient details to identify the relevant communication or record.
15. Changes to this Policy
NexFotonics may update this Privacy Policy to reflect changes in law, operations, technology, or website practices. Updated versions will be posted on this page with a revised effective date.